Worldwide recruitment company

Executive Assistant

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Position

Executive Assistant

About Our Client

• The company is one of America's leading Asian import and distribution specialists. Their mission is to provide our customers with unrivaled customer service and quality products at the best prices and enhance efficiency and transparency through our one-stop purchasing solutions.
• As an American company based in New Jersey, with offices and distribution centers located strategically throughout the US, we provide our customers with accountability, availability, and timely delivery. Our import roots began in housewares and food service supplies and equipment. Our customer base consists of distributors, wholesalers, supermarkets, retail shops, offices, restaurants, factories and other food service companies and chains.

Job Summary

Responsible for managing the CEO’s calendar, handling sensitive communications, coordinating travel arrangements, and providing high-level administrative support, ensuring the CEO remains focused on strategic decisions by managing day-to-day operations and tasks with discretion and professionalism.

Job Description

• 1) Calendar management: Maintaining a detailed calendar, scheduling meetings, appointments, and managing conflicts.
• 2) Travel arrangements: Booking flights, accommodations, transportation, and managing travel itineraries.
• 3) Communication management: Screening calls, emails, and correspondence, directing inquiries to appropriate parties.
• 4) Meeting coordination: Setting agendas, preparing meeting materials, taking minutes, and following up on action items.
• 5) Administrative tasks: Tracking and processing expense reports, preparing presentations, managing documents, and filing.
• 6) Personal tasks: Managing personal errands, appointments, and household needs.
• 7) Confidential information: Maintaining confidentiality regarding sensitive business information, communications, and personal matters.
• 8) Project management: Assisting with project coordination, deadlines, and follow-up.
• 9) Research and analysis: Researching and compiling data, preparing reports, and summarizing key information for the CEO's decision-making.
• 10) Office management: Ordering office supplies, managing office space, and ensuring smooth office operations.

Qualifications

• 1. Required to have at least 3~5 years’ experience in a similar position.
• 2. Required to be in fluent command in English and Korean
• 3. Attention to detail: Meticulous approach to ensure accuracy and thoroughness in all tasks.
• 4. Time management skills: Effectively managing the CEO's schedule and ensuring timely completion of tasks.
• 5. Discretion and confidentiality: Maintaining privacy when handling sensitive information.
• 6. Proficiency in office software: Advanced knowledge of Microsoft Office Suite (word, excel, powerpoint), calendar management tools, and other relevant software.
• 7. Adaptability and flexibility: Ability to adjust to changing priorities and unexpected situations.
• 8. Problem-solving abilities: Identifying and resolving issues proactively.
• 9. Excellent communication Skills: Strong verbal and written communication to effectively interact with individuals at all levels.
• 10. Organizational skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.

What's On Offer

Apply online or feel free to contact us directly for more information about the opportunity. Due to the high volume of applicant, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.


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