Operations assistant (Closed)
| Job Title: | Operations assistant (Closed) |
| Our Client: | Global Leader Of Medical Equipment Manufacturing |
| Country: | United States |
| Location: | Beverly Hills, CA |
| Specialisation: | Human Resources & Back Office Operation |
| Salary: | $50,000-$100,000 |
| Job Reference: | 4990 |
| Contact Person: | Misaki RUSSELL Recruitment Consultant |
| Contact Email: | misaki.russell@cesna.com |
| Job Published: | 2023-10-07 |
Position
- Operations assistant (Onsite)
- Physically able to be on site 100% - Monday thru Friday.
About Our Client
For this client, we make products and services that make lives better, easier, and happier through increased functionality and fun. Put simply, we offer the latest innovations to make “Recharge Everyday” from Therapeutic thermal massagers, The Arc Massage chair, Sofas, and other healthcare businesses.
Job Summary
-
Job Description
- Support to the CEO & management.
- ? Greet visitors, bring water or coffee to them and arrange the parking
- ? Assist purchasing and preparing snacks and coffee/water for meetings
- ? Register and arrange employees’ parking including new hires and termed employees (cancel parking)
- ? Activate/deactivate office and parking access
- ? Print/scan, make copies for meetings or/and for the management’s needs
- ? Order supplies including but not limited to kitchen stuff, snacks, coffee, office supplies, & etc.,
- ? Office errands per the CEO, & Sr. Director(s).
- ? Make lunch/dinner reservation, collect the menu and let management know for the company lunch
- and/or dinner
- ? Assist setting up computers and office equipment with the 3rd party technician and send/ship to the person/dept.
- ? Receive mails and distribute to the dept. or to each manager
- ? Assist with timeclock (timesheet) management, pull the report to submit to Accounting/HR.
- ? Assist making reservations for hotel/car and other things for CEO, Sr. Director’s & management’s business trips.
- ? Assist with timeclock (timesheet) management, pull the report to submit to Accounting/HR.
- ? Assist with typing, prepare material for projects or events including PPT material per the Sr. HR Directors’ directions
- ? Assist with general office affaires ? building management affairs
- ? Assist with office admin
- ? Support for administrative tasks
- ? Prepare meeting/conference rooms with necessary items
- ? CEO personal errands
- ? Assist the Executive and Sr. HR Director’s in special projects.
- ? Assist Sr. HR Director distributing and collecting the forms from employees. Copy and scan the forms and send to Sr. HR Directors. Assist filing the forms.
- ? Assist arranging the virtual meetings.
- ? Assist in internal and external events
- ? Ad-hoc responsibilities and duties required by Management
- Reporting to
- ? Sr. Director of HR
Qualifications
-
Knowledge/Skills
- ? Positive ‘can-do’ attitude is a key skill for this role
- ? Professional communication skills, both written and verbal
- ? Ability to work under pressure
- ? Negotiation and selling skills
- ? Ability to learn new software quickly
- ? High level of integrity, dependability with a sense of urgency and result-focused
- ? Ability to exercise sound judgment by collecting and analyzing data
- ? Proficiency with MS suite (word, excel, ppt & Google applications)
- Minimum Requirements
- ? AA degree or equivalent direct experience is required
- ? 1-2 + years of experience in an admin or/and in assisting executives or/and Sr. Leadership.
- ? Strong business acumen and advanced proficiency in Excel
- ? Must be eligible to work in the US
What's On Offer
We offer a competitive salary and benefits package, including healthcare, dental, and paid time off
Apply online or feel free to contact us directly for more information about the opportunity. Due to the high volume of applicant, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.
Apply Now
