Worldwide recruitment company

Payroll, Benefits & HR Operations Specialist

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Position

Payroll, Benefits & HR Operations Specialist

About Our Client

Focused on accelerating innovation across renewable energy, climate technology, and sustainable infrastructure. We partner with visionary companies to help build a more sustainable future

Job Summary

• Reporting directly to the Head of Human Resources, this position serves as a key member of the HR team responsible for payroll administration, benefits management, and day-to-day HR operations.
• The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. This individual will take ownership of critical HR operational processes while partnering closely with Finance, external vendors, and business leaders to ensure accurate payroll processing, regulatory compliance, and a best-in-class employee experience.

Job Description

• Key Responsibilities
• Payroll Administration
• -Own the full-cycle payroll process for multi-state U.S. employees using a cloud-based payroll system (ADP Workforce Now preferred)
• -Ensure accurate and timely payroll processing, including new hires, promotions, bonuses, commissions, leave adjustments, and terminations
• -Maintain payroll records and ensure compliance with all applicable federal, state, and local wage and tax regulations
• -Perform payroll audits, reconciliations, and reporting while partnering closely with the Finance team
• -Coordinate year-end payroll activities including W-2 processing and payroll tax reporting
• -Serve as the primary contact for payroll-related employee inquiries
• Benefits Administration
• -Administer employee benefit programs including medical, dental, vision, life insurance, disability, FSA/HSA, and 401(k)
• -Partner with insurance brokers and benefit vendors to ensure efficient program administration and service delivery
• -Manage benefit enrollments, qualifying life events, terminations, COBRA, and vendor billing reconciliations
• -Lead annual Open Enrollment activities including employee communications and education
• -Respond to employee benefit questions while delivering a high-quality employee experience
• HR Operations
• -Support recruitment coordination, interview scheduling, offer administration, and onboarding activities
• -Maintain employee records and HRIS data integrity
• -Coordinate I-9 verification, E-Verify, and employment documentation compliance
• -Support U.S. immigration processes (H-1B, E-2, TN, OPT, etc.) by coordinating documentation with outside immigration counsel
• -Assist with employee lifecycle processes including promotions, transfers, leaves of absence, and offboarding
• -Prepare HR reports, dashboards, and workforce analytics as needed
• Process Improvement & Compliance
• -Identify opportunities to improve HR processes, workflows, and operational efficiency
• -Assist in developing and maintaining HR policies, SOPs, and internal controls
• -Monitor changes in employment laws and recommend process updates to maintain compliance
• -Support internal and external audits related to payroll, benefits, and HR compliance
• -Partner with the Head of HR on strategic HR initiatives and special projects

Qualifications

• Required
• -Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field
• -5+ years of experience in payroll, benefits administration, and HR operations
• -Experience processing multi-state U.S. payroll
• -Strong understanding of U.S. payroll tax regulations and employment compliance
• -Hands-on experience with ADP Workforce Now or comparable HRIS/payroll platforms
• -Advanced proficiency in Microsoft Excel
• -Strong analytical, organizational, and problem-solving skills
• -Excellent interpersonal and communication skills
• -Ability to manage highly confidential information with discretion
• -Ability to prioritize multiple responsibilities in a dynamic, fast-paced environment
• Preferred
• -Experience in startups, venture capital, private equity, or high-growth organizations
• -Experience supporting U.S. employment-based immigration programs
• -Experience with HRIS implementation or process automation
• -SHRM-CP, SHRM-SCP, PHR, or CPP certification
• -Experience supporting multi-state benefit administration

What's On Offer

• -Be part of a rapidly growing investment platform focused on renewable energy and climate innovation
• -Work directly with senior leadership and contribute to building scalable HR operations
• -Gain broad exposure across Payroll, Benefits, HR Operations, Compliance, and People Strategy
• -Opportunity to grow into broader People Operations, Total Rewards, or HR leadership roles
• -Competitive compensation and performance bonus
• -Comprehensive medical, dental, vision, and life insurance
• -401(k) with company match
• -Generous Paid Time Off (PTO) and company holidays
• -Professional development and career growth opportunities

Apply online or feel free to contact us directly for more information about the opportunity. Due to the high volume of applicant, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.


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